CAEN Knowledge Base
CAEN Knowledge Base

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What departmental web applications are available at the College of Engineering?

Several web-based applications exist to help faculty, staff, and students in College of Engineering (CoE) departments gain deeper insight into University data, and use it in ways that improve day-to-day productivity.

Departmental administrators who wish to use an application, obtain additional information about an application, or suggest improvements for an application should send an email to A member of the departmental app support team will follow up on the request, and if necessary, set up a time to meet. The app support team spans multiple CoE departments and provides web development, system administration, and application support services. The team includes members from CAEN, EECS, and Mechanical Engineering, in addition to collaborators from LSA. The applications (listed below) were initially developed by Jacob Hayward for Mechanical Engineering, but are now available to all CoE departments.

Title Description
Course Info Center (CIC) Allows visualization of CoE courses over time, including enrollment, waitlisting, instructors, and Q1-4 scores.
GSI Admin Manages Graduate Student Instructor (GSI) relationships. After someone applies to be a GSI or Instructional Aide (IA) for a course, administrators assign people to specific courses and send out offer letters. Additionally, students can be flagged if they need to be a GSI for funding reasons.
Grad Admissions (UGrab) Processes and validates graduate student admission applications and to manage faculty evaluations for applicants. The application also enables departmental chairs to make decisions, generate offer letters, and more. This system feeds into the Grad SIC application.
Grad Funding Pulls in data from the Human Resources (HR), financial aid, and financials data sets and breaks everything down into funding by term. It includes GSRAs, GSIs and Fellowships, as well as which shortcode funds an appointment. It is connected to Grad SIC.
Graduate Student Info Center (Grad SIC) Handles degree audit, annual progress reports for PhD students, tracking milestones, advising notes, and student funding. This system is used mostly by administrators, but annual progress is completed by students.
Online Purchasing System (OPS) Enables faculty, staff, and students to place purchasing/procurement requests, manage approval workflow, and track purchase status and package delivery.
PhD Progress Update Enables administrators to generate PhD progress reports. (Connected to Grad SIC)
Travel and Expenses System (T/E) Allows staff to collect and route information to shared services regarding travel/concur.
Visiting Scholar Registry System for tracking the steps to on-board new personnel, in particular visiting scholars and other long-term visitors. Supports workflow including College and unit-level approvals, ensuring visa paperwork and background checks, etc.